Present:
Maggie Greening (MG) - President
Charmaine Matiaha (CM) - Secretary
Louise Henderson (LH) - Treasurer
Shaun Hardcastle (SH) - Te Waka o Aoraki Rep
Samantha Tamanui (ST) - Hoe Tonga Rep
Kapua Waikari (KW) - Te Uranga o te Ra Rep
Sid Te Mete-Smith(STM) - Te Puku o te Ika Rep
Lara Collins (LC) - Auckland Region Rep
Robert Gable (RG) - Tai Tokerau Rep

Communication
In an effort to decrease communication gaps between NKOA council, Members and their clubs, and general paddlers a motion was passed to prepare at the end of each Council meeting a summary of activity, discussions, actions and responsibilities for posting on the NKOA website for general viewing.

The Council recognise that communication is a vital part of progressing the sport of Waka Ama in Aotearoa. This is the first summary of which there may be many who for the first time will require more information or clarification to gain a clear understanding. In the first instance it is recommended that the reader contact their club executives or nearest Regional organisation, which can be found on the NKOA website www.wakaama.co.nz

Consultation with delegation from Te Kei o Te Waka Runanga
An update of their application to form a new region which was first presented at the 2007 AGM.
Action: Correspondence will be sent to Te Kei o Te Waka Runanga through AROCA region.
By: NKOA Secretary (By 9th May)

Received a letter from Wahine Toa – NZ Womens contingent to the Worlds.
Action: Letter of reply addressing all issues raised and discussed
By NKOA Secretary ( By 2nd May)

Funding:
Contact has been made by NKOA with TPK, NZ Community Trust & SPARC relating to funding of national development.
Action: Funding Sub Committee formed & applications being submitted (By 2nd May)

Finance:
Only 2 regions have paid their per paddler fees and these are due by a new date agreed at this meeting of 20th May 2008. If 100% fee not received from all regions by this date region, Non paying clubs will be deregistered.
Reminder that all clubs/regions must be financial in order to attend the World Sprints.
Action: Reminders to be sent to all regions by NKOA Treasurer (By 2nd May)

AGM and Elections:
Date for AGM is 30th August, currently to be hosted by Hoe Tonga.
Information regarding the election of officers to the NKOA committee will be available on the website by Friday 2nd May.
Action: Lara Collins By 2nd May

Per Paddler Fee:
Information panui regarding the per paddler fee to be posted on the website.
Action: By Lara Collins by 2nd May

IVF Committee Election
NKOA to submit nominations for Maggie Greening and Hoturoa Barclay-Kerr be elected to positions on the IVF.

Adaptive Paddler NZ
Adaptive paddler information and expression of paddler interest to be posted on The Waka Ama Website. Jo O’Callaghan and Marty Clarke will co-ordinate an adaptive paddler program within New Zealand and create a database of those paddlers. An effort will be made to form an adaptive paddling team to attend the World Sprints 2008 and plan ahead for 2010.

HPD –World Sprints
Peter Raeburn has resigned as HPD convener. NKOA acknowledge the hard work that Peter has contributed to this role and the process.

• May 10 regatta will proceed – a panui with detailed information will be available on the Waka Ama website by Tuesday 29th April.
  See panui for further info.
  Action: Maggie By 29th April

• Various World concerns and questions were raised be each region. In-depth discussion took place and response will go back to regions via regional reps and NKOA Minutes.

• Management:
  It was agreed that a management team needs to be established to look after the Worlds contingent as a whole from now until the completion of the Worlds. This management team will consist of 1 person from each of the 4 regions that have worlds programs in place plus 1 NKOA council member which will be Maggie Greening.
  Action 1: Maggie to send communication to each World program to ask them for the name of the person who will sit on this group which will be known as the “World contingent management team”. (By Wednesday 30th April)
  Action 2: Job description for this group to be created. By Shaun/Lara By (Friday 2nd May)

• Uniforms
  NKOA will supply every paddler attending the Worlds Sprint a race shirt, Cap and off the water shirt. These will be mandatory.
  Off the water shirt and Black shorts/skirt are to be worn at opening ceremony.
  
  Shorts: Due to the different preference requested for shorts, crews are advised that they should source their own shorts. These must be black and be the same for each crew.
  NKOA will provide the contingent with some options as guide, but you can source your own.
  Action: Lara Collins (By 9th May) Further Information on these uniforms will available at the 10th May regatta.

W1 Report – Nationals
Report on The W1 Allocation process at nationals will be circulated by Shaun by 2nd May

Drug testing:
Information will be circulated to every paddler attending the World Sprints about drug testing and the implications/procedures
Action: By Louise By 10th May

Meeting Minutes:
Full meeting minutes to be circulated to all regional reps by 2nd May
Action: NKOA Secretary

Event Dates:

Long Distance Nationals:
Will be held in October in the Bay of Island. Date to be confirmed. Most likely not to be Labour weekend.
Action Robert Gable – date to be confirmed before 12th May.

Club Sprint Nationals 2009
12th to 17th January

Takapuna Beach Cup
20, 21, 22 February 2009

NKOA Committee : 28 April 2008