NKOA Council Meeting Summary and Action Notes Meeting Date: 6 July 2008 Location: Auckland
NKOA Council Meeting Summary and Action Notes
Meeting Date: 6 July 2008 Location: Auckland
Present:
Communication
Communication still remains an important role for Nga Kaihoe o Aotearoa council. A new email
address has been created to enable a central point of contact for all council members. [email protected] can be viewed and cleared by all council members and responses
made by the most appropriate member. This address is to be used for National or NKOA issues
only and any regional issues should first and foremost be directed to your regional committee.
Membership Fees:
There are discrepancies with fee amounts paid by all regions. It seems that payments are less than
invoice amounts. Regional reps will be discussing with regional executives such discrepancies.
Action: Submit paddler lists to clarify cheque amounts by 18th July Regional Reps
To explain; members of NKOA are those incorporated regional associations (NKOA rules 5.1).
Fees must be paid to NKOA by regions directly not from individual member clubs of regions.
Event Manager:
An expression of interest (EOI) document will soon be posted seeking an Event Manager for the
forth coming 12-month period to manage NKOA events.
Action: Prepare EOI for posting on website by 18th July. EOI to be received by 11th August.
Charmaine/Lara
OC1 Management Plan:
Shaun who spent time addressing the issue of waka over-crowding at the National Sprints submitted
a report. This report will be posted on the website and the paddler community will have an
opportunity to respond by the 22nd August to [email protected]
A final submission of the report will be produced at the NKOA AGM 30th September 2008.
AGM and Elections:
Jan Nicholson is confirmed as Election Officer. A reminder to all regions that nominations and
profiles to be submitted by 8pm 20th July, Voting closes 27th August, Elections announced 30th
August (AGM)
Action: Submit changes to Job Descriptions by end of day 8th July all Council members
Action: Post Job Descriptions for each elected position on the website by 9th July - Lara
Motion was passed to continue to hold the AGM on the 30th August, one day outside of the
constitutional guidelines. Hoe Tonga will still host the AGM in Wellington.
Action: Forward venue details to Secretary by 18th July Samantha
AGM Remits:
The following remits to be submitted at the AGM will be explained by Regional Reps at respective
regional meetings for discussion.
NKOA Rule 5.2: Regions will generally consist of five or more member clubs
Remit Change: Regions shall consist of five or more member clubs
Remit Rule 5.3: A club shall be defined as no less than 15 affiliated NKOA paddlers.
(new rule)
An additional remit for life member is yet to be finalised.
Action: Finalise remit by 11th July Lara
Funding:
An application has been submitted to Te Puni Kokiri, who has indicated probable funding for
infrastructure, administration, and development of waka ama. It is not yet known when a decision
or an amount will be known.
Applications have also been submitted to NZ Community Trust to support the Worlds Sprint Contingent.
In the interim a motion was passed to spend $15 thousand dollars on race uniforms, which is sufficient to cover the whole 2008 Worlds contingent.
World Sprints:
Meeting Minutes:
Full meeting minutes will be circulated to all regional reps by 11th July
Action: NKOA Secretary
NKOA Committee July 8th 2008