NKOA Council Meeting Summary and Action Notes
Meeting Date: 6 July 2008 Location: Auckland

Present:

• Maggie Greening (MG) President
• Charmaine Matiaha (CM) Secretary
• Louise Henderson (LH) Treasurer
• Shaun Hardcastle (SH) Te Waka o Aoraki Rep
• Samantha Tamanui (ST) Hoe Tonga Rep
• Nana P Te Puku o te Ika Rep
• Lara Collins (LC) Auckland Region Rep
• Robert Gable (RG) Tai Tokerau Rep

Communication
Communication still remains an important role for Nga Kaihoe o Aotearoa council. A new email address has been created to enable a central point of contact for all council members. [email protected] can be viewed and cleared by all council members and responses made by the most appropriate member. This address is to be used for National or NKOA issues only and any regional issues should first and foremost be directed to your regional committee.

Membership Fees:
There are discrepancies with fee amounts paid by all regions. It seems that payments are less than invoice amounts. Regional reps will be discussing with regional executives such discrepancies.
Action: Submit paddler lists to clarify cheque amounts by 18th July – Regional Reps

To explain; members of NKOA are those incorporated regional associations (NKOA rules 5.1).
Fees must be paid to NKOA by regions directly not from individual member clubs of regions.

Event Manager:
An expression of interest (EOI) document will soon be posted seeking an Event Manager for the forth coming 12-month period to manage NKOA events.
Action: Prepare EOI for posting on website by 18th July. EOI to be received by 11th August. –
Charmaine/Lara

OC1 Management Plan:
Shaun who spent time addressing the issue of waka over-crowding at the National Sprints submitted a report. This report will be posted on the website and the paddler community will have an opportunity to respond by the 22nd August to [email protected]
A final submission of the report will be produced at the NKOA AGM 30th September 2008.

AGM and Elections:
Jan Nicholson is confirmed as Election Officer. A reminder to all regions that nominations and profiles to be submitted by 8pm 20th July, Voting closes 27th August, Elections announced 30th
August (AGM)

Action: Submit changes to Job Descriptions by end of day 8th July – all Council members
Action: Post Job Descriptions for each elected position on the website by 9th July - Lara

Motion was passed to continue to hold the AGM on the 30th August, one day outside of the constitutional guidelines. Hoe Tonga will still host the AGM in Wellington.
Action: Forward venue details to Secretary by 18th July – Samantha

AGM Remits:
The following remits to be submitted at the AGM will be explained by Regional Reps at respective regional meetings for discussion.

NKOA Rule 5.2: Regions will generally consist of five or more member clubs………
Remit Change: Regions shall consist of five or more member clubs… … …

Remit Rule 5.3: A club shall be defined as no less than 15 affiliated NKOA paddlers.
(new rule)

An additional remit for life member is yet to be finalised.
Action: Finalise remit by 11th July – Lara

Funding:
An application has been submitted to Te Puni Kokiri, who has indicated probable funding for infrastructure, administration, and development of waka ama. It is not yet known when a decision or an amount will be known.

Applications have also been submitted to NZ Community Trust to support the Worlds Sprint Contingent.

In the interim a motion was passed to spend $15 thousand dollars on race uniforms, which is sufficient to cover the whole 2008 Worlds contingent.

World Sprints:

• Uniforms
  All paddlers will be supplied 2 Race tops, 1 Cap, 1 Off Water Top.
  Management and Coaches will be supplied 1 Off Water Top only
  Supporters and paddlers can purchase additional caps and off water tops at $20 each, place orders via [email protected] - subject heading Worlds Uniforms
  
  There are 2 styles of off water tops a fitted, more suitable for women cut, and a mens (baggy) cut.
  
  
• Team Names
  NZ teams will be known as Aotearoa Tahi, Rua in retrospect for each category.
  
  
• World Contingent Management Committee (WCMC)
  Members of this committee are representatives of each worlds programme. They are: Maggie Greening (NKOA), Mere Taylor-Tuiloma (Tai Tokerau), Marinna Millanta-Lowrey (TPOTI), Tim Marshall (TUOTR), Samantha Tamanui (Hoe Tonga).
  
  The role of the WCMC is to look after contingent affairs before and during 2008 Worlds, with the probability of submitting a report on conclusion of the event.
  
  Action: Organise a teleconference of WCMC members by 13th July – Maggie
  Action: Appoint Area Coordinator for Sacramento – WCMC members
  Action: Define individual roles and forms of communication – WCMC member
  
  

Meeting Minutes:
Full meeting minutes will be circulated to all regional reps by 11th July
Action: NKOA Secretary

NKOA Committee July 8th 2008